Tenant Finding Services
Letting Service – one-off fee calculated on the gross annual rent
Professional Photography & Floor Plans                                       
2% Inc Vat
Accompanied Home Viewings
Enquiry and Viewing Management
Comprehensive Marketing
Unique Contact Base, Property Portals i.e. Zoopla, Prime Location, Search Engines, Social Media
Solicit good quality offers from potential tenants
Fully reference Tenant/s & Guarantor/s
  • Identification & valid visa check ​                                                                                   Tenants right to rent check – required as part of legislation

  • Credit History Check

       Which will highlight any CCJ’s & Bankruptcies

  • Voters Roll Confirmation

       If the Subject is not located on the current voters roll we will ask for proof of address

  • Locate Information

       Which may reveal undisclosed addresses which we can then search

  • Managing Agent / Landlords Reference/s

  • Proof of Income / Income Reference/s

Organise Energy Performance Certificate
Organise Electrical Safety Certificate
Organise Portable Appliance Test (PAT)
Tailoring a bespoke Tenancy Agreement
Placement of Smoke Alarm & Carbon Monoxide Check
Electronic e-signing and filing facilities
Organise Gas Safety Certificate
Organise Inventory and Property Condition Report
5% Inc Vat
Produce and execute a comprehensive Tenancy Agreement
Collect initial rental and deposit payment from the Tenant

required from 01st October 2016 - signed by the tenant at check-in

Move the tenant into their new home
Letting Packages
Advertising Only
Letting Service

Completion of Legal Notices

Section 8, 10, 13, 21, 48, Deed of Surrender, etc.

Tenant Check-In at the start of the Tenancy with Welcome Pack and Repair Guide
Collection of Rent & Arrears Management

Pursue non-payment of rent and provide advice on rent arrears actions, agree collection of any shortfall and payment method

Annual property appraisal
24/7 Online Landlord Portal for Information
An advanced platform where you can view statements, invoices, make a maintenance request and more
Transfer of Council Tax & Utilities into tenants name
Professionally Drafted Letters
Monthly Statements and e-billing Services
Preparing and executing all renewal tenancy documentation
Tenant Check-Out Service
Deposit return process
Key Holding Service
24 Hour Emergency Line
Arranging Repairs and Maintenance
Arrange routine repairs and instruct approved contractors
Securing Deposit
6 weeks’ damage deposit taken
2% Inc Vat
5% Inc Vat
Our Fees Taken Monthly
Post Letting Service:- Rent Collection and Full Management Services
Property Interim Visits
Two Interim visits included per year and report finding to the Landlord
Dealing promptly with payment of service charges and ground rent
Advising on Deposit Deductions
Management while the property is vacant in-between tenancies
Organise Rent Guarantee & Eviction Protection Cover
24/7 Tenant Repair reporting and management platform
Property Management Packages
Rent Collection
Fully Managed

Notices and Service Guide

Tenancy Renewal

- Letting Service – Fees will be invoiced upfront.

- Rent collection & Fully Managed with be taken monthly.

Comprehensive Tenancy Agreement         
£150
Included
Included
Securing Tenancy Deposits on Behalf of Landlord      
360 3D Virtual Tours      
Common Law Agreement        
Included
£150
Included
n/a
Included
Included
£150
£150
£150
Professional Floor Plan      
£
£45
£45
NICEIC Electrical Safety Certificate
On request
On request
On request
Gas Safe Safety Certificate 
On request
On request
On request
Energy Performance Certificate     
On request
On request
On request
Included
Included
Annual Statements
Full income and expenditure for accounting purposes
Included
Included
Email Statements      
Included
Included
Professionally Drafted Letters    
£45
£45
n/a
Property Visits
At Cost
At Cost
n/a
Key Cutting Services (2 Sets is required for management services)
On request
On request
On request
Portable Appliance Testing   
Non Resident/ Overseas Landlords

NRL 1 / 2 Valid Exemption Certificate – Quarterly or Annual Returns

On request
On request
Rent Guarantee & Eviction Protection Cover
6 -12 Month Policy
£75 - £150
£75 - £150
Legal Notices
Section 8, 10, 13, 21, 48, Deed of Surrender, etc
£25
Included
Emergency Repairs Float
Above £150 Landlord authorisation required
n/a
£200
Post Redirection Services
n/a
n/a
n/a
n/a
n/a
n/a
n/a

Harvey W James LTD will not accept any responsibility for re-direction of Mail

2% Inc Vat
2% Inc Vat
5% Inc Vat
Letting Service
Rent Collection
Full Management

Inventory Price Guide for Flats and Houses

Studio Flat  – 5 Bedrooms  
On request
On request
On request

Inventories - A fully comprehensive report compiled at the start of the tenancy, detailing the condition and contents of the property, including digital photographs. An essential document for any tenancy.

Mid Tenancy Inspections - A visit to the property during the tenancy to outline any potential problems – give peace of mind. A report with digital photographs is provided.

Check Outs - A fully comprehensive report carried out at the end of the tenancy, cross-referencing the original inventory, detailing the exact condition of the property. This allows the Landlord and Tenant to finalise the release of the deposit. When negotiating deposit disputes, both an inventory and a check out are vital.

If a professional Check-In and Inventory has been prepared at the commencement of a tenancy the Landlord is responsible for the cost. The tenant leaving the property at the end of the tenancy will be responsible for the checkout cost. Please ask if you have any questions regarding this process.

N.B. Third party contractors employed by Harvey W James LTD

Inventory & Check-in
Interim Visit
& Report
Check Out 

Harvey

Warren

James

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